Moving your office to an entirely new location can be a rather challenging task. Fortunately, you can reduce the burden associated with relocating by hiring professional commercial movers. These tips will help ease your company’s transition from one place to another.
1. Proper Planning
If you begin relocating offices without proper planning, you may not like the outcome. An office relocation requires adequate planning and preparation. First, you need to decide on a timeframe for the move that will not significantly affect business activities. Be sure to keep your movers informed ahead of time.
Also, you need to have a budget. This way, you can reduce the likelihood of experiencing a poorly executed move. By carefully planning your budget and moving dates well in advance, you don’t have to make hasty decisions that could jeopardize the move.
2. Keep a Detailed Inventory
Just as it’s easy to lose track of a few items during a residential move, it’s also just as easy to misplace items such as files or monitors during an office relocation. Use a spreadsheet to efficiently keep track of your items and equipment.
Don’t have any use for old materials or equipment? Then don’t take them along. You can donate the items to a charity or sell them.
3. Prepare the New Office Space
Now that you’ve secured your new office space, it’s time to make it suit your needs. This process involves designing the office space in accordance with the needs of each staff member and department.
4. Keep Clients and Customers Informed
Prior to moving, it is essential that you keep your clients and customers informed about the proposed move. Make sure each customer gets a message about the move along with the new address. And if there will be any delay or inconvenience, add that information to the message as well.
Your clients are the backbone of your business, so it’s in your best interests to notify them of the changes beforehand. By doing this, you can prevent confusion and frustration on their behalf.
5. Prepare for Contingencies
Regardless of rigorous and careful planning, you never know what could happen on moving day. To this end, it’s best to prepare for any possible mishap, crisis, or disaster. You need to be ready to switch plans when the situation calls for it.
Get contact information for all employees actively involved in the move. This way, you can quickly get in touch with any of them should the need arise.
6. Get Quotes
Compare prices from different Vancouver movers to ensure you’re getting the best deal for your office relocation. If you are moving high-valued items, make sure you fire movers who are not only insured but also have a good reputation for providing such services. Working with a professional moving company will give you peace of mind.
It is important to work with a moving company with vast experience in commercial move. This will make the transition smoother and less stressful for both you and your employees.